The perfect chairs for an outdoor wedding

Outdoor settings are the popular choice for weddings during Spring time when seasonal flowers begin to bloom, providing the perfect background for your wedding photos and temperatures remain at comfortbale levels for guests throughout the day. If you’re planning an outdoor wedding, we’ve broken down the most popular types of chairs you might consider hiring for your own big day.

See our full range of wedding chairs.

  1. 1. The Tiffany Chair

  2. For an elegant themed wedding, tiffany chairs add a ‘refined’ tone to an event and are also suitable in dining settings as well as they have a high back. Available in a range of colours, tiffany chairs can be accompanised with crystal glassware and white linens for a timeless, sophisticate look.
  3. tiffany chair outdoor wedding
  4. Image credit

2. Folding Chairs

Available in white from Chair Hire Co, folding chairs are a practical option for wedding aisle chairs for outdoor weddings. Folding chairs cost less to hire than tiffany chairs but can easily be dressed up and leave more budget left over for other parts of the wedding. They are particularly suitable for large weddings with many guests as they can easily folded for transport, easy set up during the event an pack up afterward.

folding chairs outdoor wedding

 

3. Victorian Chairs

Also known as Crystal Chairs, or Ghost Chairs, Victorian Chairs are becoming an increasingly popular option for outdoor events and weddings.They are completely waterproof so make the perfect chair for your outdoor wedding if you are unsure of the weather, or if you are considering a beach wedding where items can get wet.

 

4. Plastic Chairs

Are you looking to host a low key wedding on a budget? Or perhaps need to control costs with a large number of guests? Plastic chairs are a great option for outdoor weddings as they are cost-effective and can easily be dressed up with ribbons and hanging plants to easily add a touch of style and elegance to your wedding. They are also waterproof and resistant to damage.

Chair hire size guide

Are you considering what chairs to hire for your event and want to compare your choices? Below is an easy summary table for you to refer to including width, height, depth and most common occasions used for. Most of these chairs are versatile and multi-purpose, and your selection may really depend on the type of event you are hosting and atmosphere you want to create.

To view our full range of chair hire available, click here.

ChairSeat widthSeat heightDepthCommonly used for
Padded folding chair48cm78cm42cmWeddings
Functions
Special occasions
Dining
Outdoor
Victorian chair39cm90cm46cmWeddings
Dining
Special occassions
Tiffany chair36cm91.5cm37cmWeddings
Function hire
Dining
Special occasions
Outdoor
Bentwood chair41cm45cm88cmWeddings
Function hire
Dining
Special occasions
Outdoor
Tolix chair36cm78cm37cmWeddings
Dining
Function hire
Special occasions
Outdoor
Plastic chair40cm79.5cmWeddings
Function hire
Special occasions
Outdoor

Padded folding chair hire

 

Victorian chair hire

 

Tiffany chair hire

 

Bentwood chair hire

 

Tolix chair hire

 

Plastic chair hire

It can be a little overwhelming when it comes to choosing chair hire for your wedding day, especially if you are looking to hire several for different uses throughout the day. This article summarises the most popular chair hire options for specific uses on your wedding day. Keep in mind that most chairs can be used for multiple purposes, this is just highlighting the most popular.

Wedding ceremony chair hire

For most wedding receptions Tiffany Chairs, Bentwood Chair and Folding Chairs are hired. These are the most picturesque chairs for your ceremony and look beautiful on their own, or with some floral arrangements down the aisle.

White Plastic Function Chairs are also a popular choice for hire, especially if your ceremony is outdoors and you don’t plan on it taking too long. These are a sturdy option, being able to carry up to 150kg.

Cocktail hour wedding hire

Whilst most of your pre-reception cocktail hour will likely be spent standing and mingling, it’s always advisable to provide some seating for your guests. Having mixed seating during cocktails generally sets the best ambience, and is a sure way to cater for all of your guests. Most cocktail hours will have some basic high tables and chairs and some lower options too such as benches and couches, or a few round tables and folded chairs.

Reception chair wedding hire

It’s hard to go wrong with hiring any of our available chairs for your wedding reception. When the whole room comes together, and you have a suite of chairs arranged throughout, it looks better than you could have imagined in all your planning. Tiffany Chairs look the most classic when together in a room, the Folding Chair has a more classic modern feel and the Bentwood Chair is a more sturdy structure, being the widest of chairs available. For a modern and more sophisticated look, we love the range of Victorian Chairs.

Similar to cocktail hour chair hire, it’s a nice touch to have some other chairs available throughout the space for once everyone has finished eating and will be dancing and mingling. A few high tables and bar stools are easy to place around, and if you have the space, an area with some ottomans or couches is great to offer for guests to relax.

One of the best things about living in Australia is that our festive time of year can be enjoyed outdoors. Many offices and workplaces now are trending away from the late night Christmas party do, and opting to host these during the day time. For those with families and young children, it’s usually easier to spend a work day with your colleagues than ask for a mid-week or weekend night off from home. Plus most events during the day time allow for a bit more bonding opportunity between colleagues with activities being organised for staff.

But having a day-time Christmas party doesn’t mean it has to be boring! There are lots of fun ways to decorate and style an event space, and still create a festive atmosphere. Here are our top tips for planning an outdoor Christmas party event during the day.

Choose a space that you can have a plan for rain, hail or shine

Even though it’s summer, sometimes it does still rain! Make sure wherever you choose to host your event, you have a back-up option in case it rains. That could be as simple as checking with the pub down the road if they can host your group during the day, or seeing if a local hall is available.

Let everyone know what to expect on the day

Whether it’s a party, a formal sit-down lunch, or a casual BBQ in the park – it’s always good to let your guests know what to expect on the day. If you can involve some staff in helping to organise the event and get feedback about what interests people is always helpful as well. For example, if many of your staff have children, would they prefer a family-friendly event?

 

If your event is in an open outdoor space – hire a marquee

So even if it doesn’t rain and it’s a gorgeous day filled with sunshine, it’s not responsible to have your guest outside in the sun without any protection. A marquee will be really important to provide some shade. You may also need to consider the temperature and having some fans if it’s going to be an extra hot day.

Even though it’s outdoors, you’ll still need a run-sheet and a floor plan

Regardless of the size of your business, you’ll still need a plan for seating and dining 20 to 100+ people in your outdoor space. Even if your event isn’t going to be having food and drink service all day, when it is time for your guests to eat they’ll likely want to sit down. Depending on the atmosphere you want at your event, this could be done in a sit-down style with tables and chairs, or a more informal setting such as casual ottomans and lounges, and cocktail bar tables.

 

 

Consider team building activities for smaller groups

Sometimes a smaller group can be harder to cater for and keep everyone interested for a full day. However by doing something together during the day time, it can also be a perfect opportunity to break-up the work-day grind and do a team building activity. Some ideas include organising your own version of The Amazing Race, lawn games if you’d prefer something less formal or group trivia. Team activities are a great way to fill up some time and to bring a group together.

 

Cocktail party hire

Cocktail parties are becoming increasingly popular, especially during the Christmas festive season. Often cocktail parties are chosen for being more economical and for functions that want a more social and informal vibe. Here’s our checklist to help you plan for the perfect cocktail party.

Choose a theme or dress code

It doesn’t have to be fancy or over the top, but providing your guests with a dress code will avoid any confusion or awkward situations on the night. Your theme can be as simple as a colour, a style, i.e. Spring or Christmas, or even stating “Cocktail” is enough of a theme itself!

Confirm any dietary requirements for the menu

Make sure your guests let you know of any dietary requirements before you order your food and catering. It’s also a good idea if possible, to let your waitstaff know who has special dietary needs on the night. This will help them to be able to ensure they get served the food that has been prepared. Even though you may be planning a variety of food and assume that most people’s taste or preferences are covered, it’s always safer to add this request to your RSVP and work with a real number.

Consider how the food and drinks will be served

Consider whether you will hire waitstaff to serve your guests for the evening, or perhaps you will have a combination of wait staff and service areas, i.e. a bar. The size of your event will be the biggest determination factor of how you choose to service, however with whichever option you choose, there are some added considerations.

  • If you’re the host and serving food – will you still be able to enjoy yourself?

Whilst it might be in your nature to want to be the planner of everything, this is a big thing to consider. There are many mobile staff companies now that offer waitstaff for 2 to 3 hour events in private homes – which makes it a much more relaxed and enjoyable event for the host.

  • Even with wait staff, you’ll probably need a bar service area

Most wait staff serve a drink on arrival, then spend the evening roaming to top-up people’s glasses and offer food. A bar service area is the easiest way to avoid your guests chasing waitstaff around. Once most guests have arrived, it’s also not as easy for staff to be juggling trays full of liquid around a room!

  • Make sure you have a run sheet for the catering

Think of your cocktail event still to be like serving a meal, just in smaller portion sizes over a period of time. Usually you will still start with the entrees and appetisers, and work your way onto the mains. If you’re serving heated food, make sure to allow time for cooking or reheating in your schedule.

  • Have a run-sheet on the night

  • Having a run-sheet on the night will make everything much smoother and help you to keep track of how the evening/event progresses. Even if you have some leeway and flexibility built into these times, or allow for a few things to be shuffled around on the day, it’s much easier to do this if you have a list to refer to.

 

  • Even though it’s a stand-up event, you’ll still need to hire tables and chairs

  • Whether your event is two hours, three hours or all evening – you can’t expect your guests to remain standing the entire time. Just because your guests aren’t going to be having a formal sit down meal, there are plenty of other options to have tables and chairs available. Free standing cocktail bars with stools is a popular option, as is having a lower lounge area with ottomans or benches. If your event is outside and its good weather, deck chairs or acapulco chairs also look great and are a fun option.
  • Low tables and cubes

    Acapulco Chairs

Christmas is just around the corner which means, so is the festive and party season. Whether you’re planning a party for the office, a group of friends or your family, it helps to be organised. If you need party hire supplies for your event, you’ll also want to start sourcing this sooner than later to avoid any disappointment.

Here are our top tips to consider when organising your Christmas party.

1. Send out your Save the Dates ASAP

Similar to times of the year when it feels like every weekend is someone else getting married, calendars during the festive season quickly fill up.

Most work Christmas functions are held mid-week, knowing that staff are likely to have prior engagements at this time of year on the weekend.

Once you have your venue locked down, it’s advisable to send out a Save the Date as soon as possible. There are lots of easy ways to get your invitations and RSVPs out online now. If your Christmas party is with your friends or family, a Facebook event is probably easiest. If it’s for your work place, calendar invitations are great to make sure everyone has the date saved. Or if you want a fancier but still easy digital invitation, have a look at the animated invites on Paperless Post.

Source: Paperless Post

2. Make a check-list of your party hire supplies – and book as soon as you can

If your event is being held at a venue, check with them what is and isn’t supplied. If your event is at home, you’ll probably need a more comprehensive check-list. Here are some of the most standard items that you are most likely to need,

  • Tables – If it’s a sit-down function you may prefer dining or banquet tables. If it’s a cocktail event you’ll need some high tables scattered throughout the room
  • Chairs – Similarly, even if your event is not a formal sit-down meal, your guests will want chairs to rest in.
  • Glassware – Our biggest tip with glassware is to not underestimate how much you will need. A useful article to help you calculate how much glassware you will need can be read here.
  • Dancefloor – Having a dedicated dance floor space is great for coordinating your room layout, and also is a much safer option than just sectioning off an area. Most people know that they shouldn’t carry drinks across the dancefloor and will avoid using it as a thoroughfare. This is quite important to consider if this is a corporate Christmas party with OH&S liabilities.
  • Lighting – Lighting sets the tone for the whole room and atmosphere of the evening. Christmas theme is a beautiful use of lighting and will create a warm, friendly and festive atmosphere for your event.
  • Microphone and lectern – A microphone is essential if you’re planning on having speeches.
  • Staging – Will you be giving out any end of year awards to staff or team members?

3. Food and catering

If you’re hosting a low-key event with your close friends or family, you’re probably going to know what food most people do and don’t eat.

However, if this is a company event with a diversity of staff attending, you’ll need to consider this when organising your caterers. There are many religions that have dietary requirements, so for some of the menu, you’ll want to make sure it’s friendly to most requirements.

For a sit-down menu, we’d recommend asking your guests to nominate any dietary requirements in their RSVP. Don’t be shy to also ask for this though if you are hosting a cocktail function, as it will make organising much easier for you if you know for example that 20% of your guests are vegetarian.

 

Having a significant effect on the overall look and feel of your event, the humble chair can actually play quite a big decision when designing your event space. There are lots of great options to choose from at Chair Hire Co. Here are the most popular chair hire choices for special events:

Tiffany Chair Hire

Tiffany Chairs (or Chiavari chairs) are one of our most popular chairs hired for weddings and special events. A classic and elegant design, they suit almost any theme and are extremely comfortable with a padded seat cushion.

 

Folding chairs

Though they sound simple, folding chairs can actually look really classy and stylish when lined together. Plus, you’ll love how much easier they are to set-up and pack away! Chair Hire Co.’s folding chairs are padded, making them even more comfortable for your guests. The black folding chair is often used for corporate events, and white for weddings and special occasions. Some of our favourite inspiration images of folding chairs at events are,

Bentwood Chair

The Bentwood Chair is a favourite for its timelessness and it’s aluminium structure offering extra support. The rattan seat is extremely comfortable, and offers as a beautiful contrasting feature. Chair Hire Co.’s Bentwood Chairs come in white (with a white rattan seat) and dark timber brown (with beige seat). View them here. Bentwood Chairs are commonly used as designer features at the dining table, so have a warm and homely feel to your event space. Our top inspiration picks with Bentwood Chairs are simple, yet stunning styled events.

Deck Chairs

Is your event outside and you’re looking to create a casual chill-out area? Why not hire one of our funky deck chairs! They look terrific and the best bonus part is how uber comfortable they are – you may have a hard time getting your guests back up! View deck chair hire.

 

Tiffany chair hire for wedding events

Tiffany chairs are popular for wedding events – their classic and elegant style compliment any theme or party decor.

Tiffany chairs are also very comfortable, with cushions easily added to the seat base, easily stackable, lightweight and come in a variety of colours. They can be easily styled with a bow, sash or draped decoration, or left simply as is (which also looks great).

Check out Chair Hire Co’s range of Tiffany Chairs available for hire.

Check out some tiffany chair ideas in the photos below:

White cushions are a natural pairing for gold or dark coloured tiffany chairs. They add comfort for events where your guests will be sitting for longer periods, and are easily tied and removed with a simple knot to two sides of the chair’s backing support.

Although cushion colours do not have to be limited to plain white, this colour is most often chosen to match more formal events with white tablecloth linen, white plates and white decorative napkins for guests to create a light and elegant event theme, and in particular, outdoor weddings.

With a high back, tiffany chairs are easily decorated to suit your event’s theme or wedding decorations. Customised drapes and cloth can be easily attached to hang from the back of the chair to create beautiful and ornate decorations for your guest’s seating.

Another popular option is to hang decorative place cards for name holders or seat holders over the back.

As the backing is hollow, save for a few support peices, a beautiful interwoven drape pattern can be created by weaving yards of silk fabric between the gaps of the chair, resulting the unique pattern for weddings in the below inspiration photo:

Finally, the popularity of tiffany chairs are tied to their versatility – they work well for dining settings on both small tables and large dining hall banquets as seen in the photo below. As they are armless, tiffany chairs take up less space in large dining settings with long row tables, make it relatively easy for guests to pull in and out, but still provide a comfortable level of space when food is served.

 

Kids chair hire for events

When planning kids parties, specifically hiring kids chairs can be easily over looked. Whilst realistically if you’re hosting a children’s party it will be pretty difficult to get the kids to keep still and sit down, actually having enough chairs is an effective way to keep things under control!

The main two chairs that are hired for kids events are,

Kids mesh chairs
Mesh chairs are extremely comfortable, come in a variety of colours and are great for outdoor parties. We’d recommend hiring mesh chairs for events that children will be sitting down for longer periods of time.

Kids plastic chairs
Plastic chairs are the more budget option and are perfect if you’re hosting a large children’s event and want something easily transportable and stackable. Likewise, these come in a variety of colours and have arm rests to keep the littlies more comfortable.

Looking for more kids party ideas? Consider some of our hire options that are sure to make your party extra fun.

Hire a slushie machine

Everyone loves a refreshing slushie, and the kids will be mesmerised and they watch it rotate and be made in the machine dispenser. Chair Hire Co is the biggest provider of slushie machines in Australia, so you’ll be spoilt for choice with package options to suit all occasions. View slushie hire.

Fairy floss machine hire

Have you ever seen fairy floss be made? For something that looks so fancy and magical, it really is super easy to make – with the right machine of course! View fairy floss machine hire.

 

Hire a popcorn machine

Add some wow to a movie party or make the savoury treats more snazzy with a popcorn machine. Nothing tastes (and sounds) as good as freshly popped popcorn! View popcorn machine hire.

Chocolate fountain machines

Chocolate fountains are a fun activity for the kids, with everyone being able to have a turn at dipping their choice of treat under the deliciously freshly running melted chocolate. It can also be a sneaky way to feed them some fruits, with strawberries being a popular dipping food. View chocolate fountain hire.